Definition of Special Events
“A special event is a gathering of human beings, generally lasting from a few hours to a few days, designed to celebrate, honor, discuss, sell, teach about, encourage, observe, or influence human endeavors.” - Doug Matthews Matthews, D. (2016). Special Event Production: The Process, Second Edition. Oxford and New York: Routledge.
How We Work
Together we will explore your vision and the plans you have already made. We will determine where IMESevents will be able to provide the most efficient and affordable assistance. Then we will establish our communication methods.
Once we have a complete understanding of your needs, we will present an agreement and negotiate a fair price for the scope of services. When you sign the agreement and pay the retainer, we will get started right away to establish an accurate budget projection.
3. Software Access Set up
We will set up your complimentary access to our planning software so you can watch the progress. Then we will prepare a preliminary To-Do List. We will then conduct the venue search, visit and selection process, as needed.
This is the point we search and book priority vendors (those who can only accommodate one event per day, such as photographers). Once these are in place we will search and book all remaining vendors. We review all contracts prior to obtaining necessary signatures and retainers.
5. Rehearsal and Confirmations
This is a huge part of a successful event. All parties involved with the execution, entertainment, or hosting should be present. We will confirm all venues and vendors to ensure all services will be completed as agreed.
6. Event Day
We will be onsite from start to finish to coordinate the set-up, execution and tear-down of the event with all vendors and troubleshoot as needed. You will be able to enjoy the event knowing that everything is being handled.